What formula does this meeting cost calculator use?

Total Meeting Cost = (Attendees × (Duration in Minutes / 60) × Average Hourly Rate) × 1.25. The 1.25x multiplier accounts for standard employment overhead such as healthcare benefits, payroll taxes, equipment, and office SaaS subscriptions.

How do you calculate hourly rate from an annual salary?

Assuming a standard 40-hour work week and 50 working weeks per year (2,000 total working hours), divide the annual salary by 2,000. For example, a $100,000 annual salary corresponds to a $50/hour base compensation rate.

Why should companies calculate meeting costs?

Recurring meetings represent one of the largest untracked operating expenses in modern knowledge organizations. A weekly 1-hour sync with 8 engineers ($95/hr) costs over $49,000 annually in direct wages alone, excluding lost deep-work productivity.

What is the Live Ticking Ticker mode?

The Live Ticker displays meeting expenses accumulating second-by-second in real-time. Projecting this display on a shared screen during video calls or board meetings encourages concise speaking, prevents tangents, and prompts teams to adjourn on schedule.

Is any attendee salary or meeting data sent to a remote server?

No. The calculator operates 100% locally within your browser client. No attendee counts, salary rates, or meeting notes are ever logged or transmitted across the network.

How can I export meeting cost audits to Slack or executive reports?

Click 'Copy Slack Report' or 'Copy Executive Summary' to format the meeting duration, total immediate cost, and annual recurring commitment into markdown ready to paste into Slack, Microsoft Teams, or email memos.

Meeting Cost Calculator & Time Waste Estimator Online

Load Preset Scenario

Number of Attendees 8 people

Duration (Minutes) 60 mins

Average Hourly Rate ($/hr) (e.g., $100/hr = ~$200k/yr)

Recurrence Frequency

Total Meeting Cost

$950.00

Costing $15.83 every minute

$49,400

Annual Recurring Cost

8.0 hrs

Team Focus Hours Lost

16 pts

Equivalent Sprint Work

⚠️

Could this be an asynchronous update?

With 8 attendees costing $950, consider an async Slack summary.

Frequently Asked Questions

Is Meeting Cost Calculator free to use?

Yes, Meeting Cost Calculator is completely free with no signup or registration required. All processing happens directly in your browser.

Is my data safe?

Absolutely. Your data never leaves your device. Everything runs locally in your browser — no uploads, no servers, no tracking.

Do I need to install anything?

No installation needed. Meeting Cost Calculator works entirely in your web browser on both desktop and mobile devices.

How do I use

Simply enter or paste your input in the tool above, and the result will be generated instantly. No configuration required.

Frequently Asked Questions

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